ABOUT THE AFGHAN SUPPORT NETWORK:

We are a dedicated nonprofit focused on supporting the Afghan community in Oregon, providing culturally specific resources and services to enhance mental, physical, and emotional health.

OUR MISSION: To empower Afghans in the Portland Metro through advocacy, services, and resources.

OUR VISION: A future in which all Afghans prosper and contribute to the well-being and success of their community.

JOB SUMMARY:

The Afghan Support Network is seeking a dedicated and proactive Administrative Assistant to provide direct support to the Executive Director. This role is crucial for enhancing office operations, managing administrative tasks, and ensuring the effective execution of day-to-day activities.

KEY RESPONSABILITIES:

• Provide comprehensive administrative support to the Executive Director, including managing calendars, scheduling appointments, and preventing scheduling conflicts.
• Generate reports and presentations to support decision-making and external communications.
• Prepare communications such as memos, emails, invoices, reports, and manage correspondence to ensure streamlined operations.
• Proactively organize meetings, manage office space, expense reporting, and coordinate internal and external events, including team meetings and community gatherings.
• Offer support by handling day-to-day office tasks, greeting and directing office visitors, and ensuring a welcoming environment.
• Assist with financial record keeping, basic bookkeeping, and managing operational budgets.
• Maintain organized electronic and paper filing systems to ensure easy access and retrieval of information.
• Open and distribute incoming mail to appropriate personnel.
• Provide IT support including updating software, maintaining licenses, and troubleshooting basic issues.
• Manage monthly newsletter and update organization website as needed.
• Administer background checks for volunteers to ensure compliance with organizational policies.

REQUIREMENTS AND QUALIFICATIONS:

• High School Diploma or equivalent; further education or certification in Office Administration is a plus.
• Minimum of 2 years of administrative experience, preferably in a non-profit or multicultural environment.
• Strong computer literacy and proficiency in Microsoft Office tools.
• Excellent communication skills and the ability to work effectively across diverse teams.
• Strong organizational and critical thinking skills, with a focus on accuracy and attention to detail.

Benefits:

• Competitive salary
• Medical and dental coverage
• 401(k) plan
• Generous PTO policy

HOW TO APPLY:

Interested candidates should email their resume and a cover letter outlining their qualifications and interest in the position to yahya@asnpdx.org. Please include “Administrative Assistant Application” in the subject line.

The Afghan Support Network is committed to diversity and equal opportunity, encouraging applications from all individuals, including those from refugee and immigrant communities.